Are you putting patients in danger? You need to reduce your diversion rates
Diversion is putting EDs on the verge of crisis’ nationwide
Is your ED going on diversion throughout the entire year instead of just the flu season? Are your diversion rates at an all-time high? When your ED is not able to go on diversion, do you feel that the overcrowded conditions are potentially unsafe for patients? If your answers to these questions are "yes," circumstances in your ED reflect a growing trend that can endanger patients, says Alan C. Woodward, MD, FACEP, chief of emergency services at Emerson Hospital in Concord, MA. "The system is under significant duress and on the verge of crisis," Woodward warns. "This is going to continue to get worse and worse."
Despite taking steps to address the problem, ED managers report record increases in diversion rates. "Last summer, our diversion rate was almost as high as the previous winter," says Woodward. "In the last eight months, there were only three days when not a single hospital in eastern Massachusetts was on diversion."
The ED at Massachusetts General Hospital in Boston is on ambulance divert up to 45 hours per week, says Alasdair Conn, MD, FACEP, chief of emergency medicine. However, ambulance divert merely slows but does not stop the flow of patients into the ED, he notes. "Physicians continue to ask patients to come to the ED for evaluation and management." When more than three hospitals are on ambulance divert, the 911 center opens all of them, says Conn. "This really puts a strain on the ED and is putting patients in danger," he adds. Often, even though the situation in the ED is recognized as unsafe due to overcrowding, hospitals are being denied diversion or are told they must go off diversion, because there is no place to divert patients to, Conn says.
The nursing shortage has compounded the problem, adds Woodward. "The shortage is particularly acute here. Even though we have closed half of the hospital beds in the state, most hospitals can’t even fully staff the remaining beds they have," he says.
Here are effective practices implemented at EDs to address the problem of diversion:
• Decrease patients’ overall length of stay. Do everything possible to process patients faster, which makes room for the next patient, urges Conn. "We have analyzed patient delays to find out where the road blocks are," he reports. At Massachusetts General’s ED, a satellite lab was opened to improve lab turnaround times, with the goal of staffing it around the clock, he says. "Also, radiology was identified as a bottleneck, so a second helical CT scanner was installed," Conn adds. However, the ED can’t solve the problem alone — length of stay must be decreased hospitalwide, advises Conn. "Every one-tenth of a day decrease in overall length of stay opens up 12 new beds," he says. Conn recommends transferring patients to subacute facilities when appropriate and hiring additional nurses for the intensive care unit.
• Use hard data as leverage to add additional staff. At Massachusetts General, nursing and physician workloads were analyzed with a national benchmarking database from the San Rafael, CA-based QuadraMed Corp., reports Conn. "This is a tool that is used elsewhere in the hospital and by many other hospitals in the U.S., so we are able to use the data for benchmarking," he notes.
It was determined that the ED nurses were putting in a workloads equivalent to 150% of the nursing workload at similar institutions, says Conn. "We were working at a high risk’ percentage," he says. "It’s no wonder we had a high turnover rate." To bring the percentage down, the ED added 20 more FTEs, including two ED physicians, says Conn. "We argued that one cannot add nurses without adding more administrative positions —- we asked for 22 but were given eight — and more physicians," he adds.
Conn also has used work-related value units (WRVUs) to compare the physician workload with benchmarks from the Lansing, MI-based Society for Academic Emergency Medicine. "Although provisional, the annual benchmarks for emergency medicine are about 4,000 WRVU per year," he notes. "Our physicians are working at over 6,000."
• Redirect physician responsibility. The ED at Massachusetts General has a trauma acute area with 10 beds, a general area with 16 beds, five pediatric beds, and a fast-track area. Recently, a rapid diagnostic unit with six monitored beds opened. "We asked that the attending physicians for our other areas now cover these additional monitored beds," says Conn. Patients are now triaged as needing a monitored bed in the waiting room, says Conn. "Although emergencies, these are not usually life threatening — abdominal pain with stable vitals, for example," he adds. "We may have 10 or even 20 patients at a time in this category. So there is a risk that they may have to wait for many hours and become unstable."
The additional ED physician resources are used to relieve the other attending staff, treat the patients in the rapid diagnostic unit, and also to manage these patients at triage, says Conn. "This new position can also initiate labs or X-rays and provide screening exams," he explains.
• Use an algorithm. Using a "diversion decision diagram" enables you to focus on necessary activities when you are already very busy, says Augustine. "You must have a policy, and you must have an expeditious process to carry it out," he stresses. (To see diversion decision diagram, click here.)
Augustine recommends including the following key points in your policy: What group of patients is being diverted? Are they being diverted to someplace in particular? How long will it last? Is this diversion consistent with hospital policy and justified by patient care needs (and therefore not an Emergency Medical Treatment and Active Labor Act [EMTALA] issue)? When and how will diversion status end?
• Address diversion as a hospital problem. In the Boston area, the number of acute care beds has decreased by 35% over the last 10 years, so hospitals are running at very high occupancies, reports Conn. Because of high diversion rates, a Massachusetts state task force on diversion developed a series of best practices that area hospitals have adopted. Here are some examples that affect the ED, but involve other departments:
- implementing written hospital operational procedures for identifying, monitoring, and managing ED diversions;
- establishing plans and systems for tracking and maximizing the utilization of beds and staff;
- listing specific hospital contacts authorized to convey information regarding status of ED diversions and transfer receiving capability;
- establishing communication and coordination agreements or protocols with other hospitals and prehospital providers in the service area.
To reduce diversion rates, the ED requires buy-in from administration and other departments, Conn insists. "Our hospital CEO realizes that this is a hospital problem, not an ED problem," he says.
Sources
For more information about diversion, contact:
• James J. Augustine, MD, FACEP, CEO, Premier Health Care Services, 8111 Timberlodge Trail, Dayton, OH 45458. Telephone: (937) 435-1072 ext. 102. Fax: (937) 435-8626. E-mail: [email protected].
• Alasdair K. Conn, MD, FACS, Massachusetts General Hospital, Emergency Services, 55 Fruit St., Boston, MA 02114. Telephone: (617) 724-4123. Fax: (617) 726-9202. E-mail: [email protected].
• Alan C. Woodward, MD, FACEP, Emergency Services, Emerson Hospital, 133 Ornac, Concord, MA 01742. Telephone: (978) 287-3690. Fax: (987) 287-3674. E-mail: [email protected].
Resources
Guidelines for Ambulance Diversion are available from the Dallas-based American College for Emergency Physicians (ACEP). The guidelines were published in October 1999 as a policy resource and education paper (PREP) to supplement ACEP’s January 1999 policy statement on ambulance diversion. Single copies are free. To order a copy of the policy statement or the PREP guidelines, contact:
• American College of Emergency Physicians, 1125 Executive Circle Drive, Irving, TX 75038-2522. Telephone: (800) 798-1822, Ext. 6 or (972) 550-0911. Fax: (972) 580-2816. E-mail: [email protected]. Web: www.acep.org. For the January 1999 policy statement, click on "Policies/Resources" and then "ACEP Policy Statements." Click on "List all policy statements" and scroll down to "Ambulance Diversion." For the October 1999 guidelines, click on "PREP available."
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